Why and how can difficulties occur when communicate

They may understand the individual words you have said, but not the context or the meaning. As a result you could end up confusing them or at worst, offending them. Modulating your pace will help, as will speaking clearly and pronouncing your words properly. Break your sentences into short, definable sections and give your listener time to translate and digest your words as you go. Just keep it simple. Two syllable words are much easier to understand than three syllable words, and one syllable words are better than two syllable words.

Active listening is a very effective strategy for improving cross cultural communication. Restate or summarise what the other person has said, to ensure that you have understood them correctly, and ask frequent questions. Make the conversation flow more freely by taking it in turns to speak. Make a point and then listen to the other person respond. This can be particularly helpful when discussing large figures.

When business professionals use idiomatic phrases, they often don't translate to other languages or cultures. Similarly, the use of excessive technical jargon makes reading email, newsletters or documents harder for the reader. When used in informal team meetings, this type of shorthand communicating makes sense, but it becomes a problem when people misinterpret the message or lose interest. To keep communication friendly and easy to read, avoid using excessive jargon. When the message is bad news, people tend to agonize over what to say.

This may lead to delays in communicating. This in turn causes its own problems. Dealing with difficult situations such as poor performance reviews, disciplinary action or canceled projects can be challenging and stressful.

By providing facts and reasons, successful business professionals communicate effectively and deal with the situation rather than avoiding it and putting it off, which doesn't rectify the situation. For over 25 years she has developed quality training materials for a variety of products and services supporting such companies as Digital Equipment Corporation, Compaq and HP.

Her freelance work is published on various websites. Occasionally, one person is so entrenched in their way of communicating, they find it difficult to communicate with others who rely on a different style.

Conflict can happen for a variety of reasons and when it does, it becomes a barrier to effective communication. The nature of the conflict is not necessarily important, what is important is working to resolve the conflict.

When conflict is not eradicated, it grows and then people begin to take sides, which further impedes effective communication. It is important to understand the cultural differences in communication.

It is in the offense that communication breaks down. We all should actively engage in reflecting on our own communication skills. The above list of communication barriers, is a great place to start. However, no one is perfect, so it is also important to recognize and acknowledge when you make a mistake, which is the first step in keeping the doors to effective communication open.